A fully customized application portal, reviewer scoring workflow, and grantee reporting system — built for your program, not a SaaS template. $600 flat per month. No per-seat fees. No submission limits. No Submittable.
01 — The offer
No seats. No tiers. No add-on modules. If it’s part of your grant program, it’s in the price.
02 — How it works
Three steps. We do the technical work. You manage your grants.
One call. We map your grant cycle: eligibility criteria, application fields, reviewer roles, scoring rubric, reporting requirements. Everything that makes your program unique gets documented before we build anything.
Your branded portal goes up. Forms are built to your field specs. Eligibility gates are programmed to your rules. Reviewer accounts are created. Scoring weights match your rubric. Everything live-tested before handoff.
Applicants submit through your portal. Reviewers score. You track outcomes and pull reports. We handle hosting, updates, and any configuration changes. $600/month covers all of it, ongoing.
03 — What’s inside
A public-facing, branded portal where applicants find your active grant programs, read eligibility requirements, and submit applications — without creating an account on a third-party platform.
Every field type you need: text, file upload, dropdowns, multi-select, number, date, conditional logic, and table inputs for budget and narrative data. Organized into sections with descriptions.
Auto-disqualify applications that don’t meet your criteria before they hit the review queue. Rules are set at the question level — no reviewer time wasted on ineligible submissions.
Assign reviewers to submissions. Each scores answers 1–10 against your weighted rubric. The system calculates totals, percentages, and flags for your decision. Notes and decisions logged per review.
Every application in one place. Filter by status (pending, approved, declined, under review), program, date, or score. Export to CSV. Full answer history and file downloads per submission.
Send post-grant report forms directly to funded organizations. Collect impact data: outputs, outcomes, population served, budget actuals. Feeds your annual funder impact report without spreadsheets.
04 — Who it’s for
If you’re running a structured grant program and managing it through email or a generic form tool, this is the step up.
05 — How we compare
Submittable Pro runs ~$800/month and locks features behind tiers. Their platform is built for everyone — which means it’s configured for no one.
| Feature | Philanthropy OS | Submittable Pro |
|---|---|---|
| Monthly price | $600 flat | ~$799 (up to 20 users) |
| Per-seat fees | ✓ None | ✗ Yes, tiered by users |
| Submission limits | ✓ Unlimited | ✗ Varies by plan |
| Custom fields & form logic | ✓ Built to your specs | Template-based |
| Eligibility auto-screening | ✓ Yes | Limited |
| Weighted reviewer scoring | ✓ Yes | ✓ Yes |
| Grantee report workflows | ✓ Yes | Add-on / higher tier |
| Custom branding & domain | ✓ Yes | Limited on lower tiers |
| Setup & configuration | We do it for you | You configure it yourself |
| Ongoing support | ✓ Included | Ticket-based, slow |
06 — In production
The GiveBack Strategy is a running deployment built on this exact platform — a philanthropic portal connecting small businesses with nonprofits.
07 — Common questions
Everything. The platform, hosting, custom configuration, ongoing updates, and support. No per-seat fees, no module add-ons, no submission limits. If it’s part of your grant program, it’s included. The only exception is a one-time setup conversation to scope what we build.
Your forms, your fields, your eligibility logic, your scoring rubric, your branding. We don’t start from a template and ask you to adapt. We start from your existing process — whether that’s a Word doc, a spreadsheet, or a Typeform — and build it out exactly.
No. Once it’s live, your program staff log in, manage submissions, assign reviewers, and pull reports — the same way you’d use any SaaS tool. We handle hosting, updates, and any configuration changes as part of the monthly fee.
You own it. Before or after cancellation, we export everything — submissions, answers, files, reviewer scores, grantee reports — in a format you can use. No data hostage situations. We’ll also give you 30 days notice before anything changes.
08 — Let’s talk
30 minutes — walk us through your grant program, your current process, and what’s breaking. We’ll tell you exactly what we’d build and whether we’re the right fit.
Most platforms go live within 14 days of the scoping call. If we’re not a fit, we’ll tell you upfront — and point you somewhere better.
Book a free 30-min scoping call